- Washington, DC, USA
- Full Time
GENERAL FUNCTION:
Provide detailed support to the Administration unit and general support to the entire company, with a focus on purchasing, vendor relations, maintenance and Administration communications. May be given the lead role on special projects within the unit and/or company with an ability to use good judgment and work within set guidelines.
RESPONSIBILITIES:
- Maintains relationships with key vendors and facilitates contract negotiations using good judgment and business practices, in accordance with C-SPAN policies.
- Orders and maintains all supplies/provisions/furnishings that fall under the Administration department's purview.
- Utilizing all available resources, research best price/solutions for Administration purchases and updates price database of vendors.
- Uses requisition and expense report software to approve purchases, create purchase orders and reconcile corporate purchasing card statements.
- Maintains and updates the security system, making necessary changes, additions, deletions and troubleshooting.
- Maintains company newspaper and magazine subscriptions, and tracks renewals and upgrades. Reviews and makes recommendations for best pricing/service.
- Leads and organizes the maintenance crew and develops crew schedule to delegate relevant requests for appropriate action.
- Provides redundancy for all aspects of Administration including mail and receptionist.
- Maintain company Bulletin Board.
- Interacts with departments to meet their administrative needs, prioritizes them and makes recommendations for upgrades and improvements in conjunction with the Administration Manager.
- Other duties as assigned.
BACKGROUND/SKILLS:
- Bachelor's degree or equivalent work experience.
- One year general office experience required.
- Extensive experience with Excel and Word required.
- Familiarity with invoicing preferred.
- Excellent organization and communication skills.
- Experience in a service-oriented, team environment.
- Must be eligible for a corporate credit card.
- Ability to lift and carry 40lbs.
