GENERAL FUNCTION:

Provide detailed support to the Administration unit and general support to the entire company, with a focus on purchasing, vendor relations, maintenance and Administration communications. May be given the lead role on special projects within the unit and/or company with an ability to use good judgment and work within set guidelines.

RESPONSIBILITIES:

• Maintains relationships with key vendors and facilitates contract negotiations using good judgment and business practices, in accordance with C-SPAN policies.
• Orders and maintains all supplies/provisions/furnishings that fall under the Administration department's purview.
• Utilizing all available resources, research best price/solutions for Administration purchases and updates price database of vendors.
• Uses requisition and expense report software to approve purchases, create purchase orders and reconcile corporate purchasing card statements.
• Maintains and updates the security system, making necessary changes, additions, deletions and troubleshooting.
• Maintains company newspaper and magazine subscriptions, and tracks renewals and upgrades. Reviews and makes recommendations for best pricing/service.
• Leads and organizes the maintenance crew and develops crew schedule to delegate relevant requests for appropriate action.
• Provides redundancy for all aspects of Administration including mail and receptionist.
• Maintain company Bulletin Board.
• Interacts with departments to meet their administrative needs, prioritizes them and makes recommendations for upgrades and improvements in conjunction with the Administration Manager.
• Other duties as assigned.

BACKGROUND/SKILLS:

• Bachelor's degree or equivalent work experience.
• One year general office experience required.
• Extensive experience with Excel and Word required.
• Familiarity with invoicing preferred.
• Excellent organization and communication skills.
• Experience in a service-oriented, team environment.
• Must be eligible for a corporate credit card.
• Ability to lift and carry 40lbs.