C-SPAN
  • Washington, DC, USA
  • Full Time

GENERAL FUNCTION:

Provide detailed support to the Administration unit and general support to the entire company, with a focus on purchasing, vendor relations, maintenance and Administration communications. May be given the lead role on special projects within the unit and/or company with an ability to use good judgment and work within set guidelines.


RESPONSIBILITIES:

  • Maintains relationships with key vendors and facilitates contract negotiations using good judgment and business practices, in accordance with C-SPAN policies.
  • Orders and maintains all supplies/provisions/furnishings that fall under the Administration department's purview.
  • Utilizing all available resources, research best price/solutions for Administration purchases and updates price database of vendors.
  • Uses requisition and expense report software to approve purchases, create purchase orders and reconcile corporate purchasing card statements.
  • Maintains and updates the security system, making necessary changes, additions, deletions and troubleshooting.
  • Maintains company newspaper and magazine subscriptions, and tracks renewals and upgrades. Reviews and makes recommendations for best pricing/service.
  • Leads and organizes the maintenance crew and develops crew schedule to delegate relevant requests for appropriate action.
  • Provides redundancy for all aspects of Administration including mail and receptionist.
  • Maintain company Bulletin Board.
  • Interacts with departments to meet their administrative needs, prioritizes them and makes recommendations for upgrades and improvements in conjunction with the Administration Manager.
  • Other duties as assigned.

BACKGROUND/SKILLS:

  • Bachelor's degree or equivalent work experience.
  • One year general office experience required.
  • Extensive experience with Excel and Word required.
  • Familiarity with invoicing preferred.
  • Excellent organization and communication skills.
  • Experience in a service-oriented, team environment.
  • Must be eligible for a corporate credit card.
  • Ability to lift and carry 40lbs.
C-SPAN
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